Two examples of getting in my own way
How to create business systems that work – especially if you have trouble sticking to your systems!
Check in on your business goals. Do they include aspects of growing your business income?Well, unfortunately, just like going on a healthy eating plan, nothing will change unless you do. Your business won’t grow unless you change the way you work so that it allows you to spend more time marketing and connecting. #micdrop
If you’ve tried to do this in the past, and you haven’t stuck to them, then they may have been too complicated. When you’re busy – you need something that’s easy to follow, not something that’s convoluted, high tech and confusing
There’s no rules that says systems have to be complicated. Chances are you need to simplify and get clear on what you actually need, so that it does work for you and that you can’t wait to use it!
There’s also a chance that you’ve set up a system that wasn’t yours. Systems are unique for everyone. If you’ve copied someone’s system without taking into consideration what you need, or what you’re good at, then chances are it’s not authentic or relevant and you’re not motivated to use it.
As a CEO in your solo business, you need to know your numbers so that you can see results. Track your numbers (engagement, time taken, money, conversions) so that you can see exactly where you need to start, and where you are getting results once you set up a system.
In my experience, tracking time – and noticing that you have more time since _____ is huge!
Have your system well set up and clear in the first place. If you’ve systemised something – but it’s not clear, or you’re still having to search for elements, then it might need to be refined so that it’s easier.A good system is one that someone else can come in blindly, follow the instructions and achieve the task.
I host many of my systems in Asana, because I can add the steps, add subtasks, hyperlinks to videos or my GoogleDrive, and I can tag other people in it, and access it quickly.
Start small and simply. I’m not suggesting that you drop everything and systemise your whole business. No one has time for that! I’m suggesting that you take a gradual approach to it so that you don’t feel out of sync with your business.
Check in on the purpose of the system. Are you setting it up because you’re– ready to outsource it– want to save time– want to generate more income for less effort– want to improve your customer service
– because someone else does it like that
Again – like going on a healthy eating plan, the plans need reviewing and there will be times when it feels hard. Systems are not set and forget. They allow you to improve, and they need tweaking each time.
The beauty of this however, is that the tweaking usually takes a fraction of the time the whole task would take.
I’m convinced of this because I’ve hated having to come up with social media content. It’s been a constant bain of my life, sucking my productivity because I didn’t know what to do or how to make it easier – until I came up with a system.Now I have a business system that works, and I have content for 3 months, 3 posts a day, with images, scheduled by my VA. It took a time to create that, however after 3 months are up, I won’t have to re-write another 3 months of content – I just need to tweak and adjust some of it, which is so much easier to swallow than having to create posts and content every day or every week.Now it’s 2 hours every 3 months, compared to a couple of hours every week.
MASSIVE time saver.
If you have goals around growing your business, awesome. However, you need the systems and structure to make them happen.
We are all working really hard to grow our business, and in order to make it sustainable, without burning out, some of the processes need to be easier – and systems are the only way you can do this. The sooner you start setting up your business, the easier it feel, and you can afford to spend more time marketing and growing!
OK – ready to take action?
Start ONE simple system that you know inside out and write out the purpose, the process, the resources/links required, your preferences – and set up a project in Asana for SYSTEMS. Next time you do it, check in on it and see what you can improve or add to make your process better.
Aerlie Wildy is a business designer. business coach and mother based in the Adelaide Hills. I specialise in designing and systemising business for growth. You can connect with me on Facebook, join my Chief Executive Entrepreneurs Facebook Group, check out my Youtube Channel or Pin with me on Pinterest.
Imagine if you could get your systems out of your head AND improve them too. Where would that take your business? How much extra time would you have?
Book in for a FREE 30 min Systems Audit to check in on where you’re heading, what systems you have, and what systems you need to achieve your growth and goals.
I’ll look in to these 5 areas:
⭐️ Getting organised
⭐️ Creating consistent content
⭐️ Your client journey from lead to testimonial
⭐️ Your planning and operations
⭐️ Launching and outsourcing
I’ll show you
⭐️ where the gaps are between where you’re heading and what you have now
⭐️ which 3 systems you need to prioritise for the most impact