Hiring a VA is an excellent way to start playing big because it’s really hard to get it ALL done yourself, but if you’re a control freak, hiring a VA can be a real challenge. You can try to do it all, but I know from my own experience that trying to do it all comes at a cost.
There comes a time when your business is actually being held back by you trying to do it all, and if it’s perfectionism or being a control freak that’s getting in your way – you are impeding your progress and growth.
So, if you know you’re a control freak (don’t worry – most entrepreneurs are!) but still unsure about how to let go and get help with some of your work then these tips might help.
8 Tips to Hire a VA Even if You Are a Control Freak
#1 Identify the regular processes in your business that aren’t reliant on YOU.
These could be formatting blog posts, scheduling posts that you’ve already created, formatting and sending out newsletters, client onboarding processes, transcribing videos.
#2 Work on creating consistent processes in your business
If #1 has you starting at a blank piece of paper, then it’s time to start building in some consistency. You don’t need to reinvent the wheel with your systems, but simplifying and making regular tasks in your business in to step by step processes will quickly help you see which need your strategy and voice, and which tasks are more tech/ admin related.
#3 Record your processes
Once you have your processes, record it. You can use video to demonstrate, or dot points. Remember, if it has easy to follow steps, it will be easier to train and hand over.
Side note: don’t worry if you think your process isn’t the most amazing process – it’s yours, and it works for you. They are not going to judge you, or tell you how to do it.
#4 Communicate your expectations
Be clear about deadlines, budget, what it will look like when it’s finished, design aspects that are important to you (if it’s design work).
#5 Give them some examples
Show them examples, so that they have a guide, and get to know your style.
Don’t forget the passwords, logins, programs, files, branding elements that will help them complete the task.
#6 Make time to check in and give feedback
If you have set a deadline, you can make an appointment with them prior to that so that you can check in. They will probably need to ask questions, and will no doubt have made some mistakes. Allow some time for this.
#7 Let them know how you want to communicate
Choose a platform that you are familiar with such as Trello or Asana, or Evernote.
I have heard some stories of the VA’s advising client how the VA prefers to communicate, but if they suggest a program that you’re not familiar with, you’re going to find this difficult. It needs to be driven by you, so that you are comfortable.
#8 Start small
Finally, I suggest a small project to get you started. You don’t need to consider an ongoing monthly contract, and the financial pressure that comes with it, if you’re note comfortable handing over work. Dabble with a one off project and test the waters that way.
Want to know more about hiring a VA in 2017?
Find out about VA Prep School – the step by step program that helps female entrepreneurs spend time ON their business instead of IN their business.