Is your time taken up doing #allthethings and you’re feeling exhausted?
Today, I want to tell you how to design your business so that you can focus on the things that you love and set up your time to make sure the rest is taken care of. The trap I see others falling into is that they do #allthethings because their business is designed for exactly that – one person doing #allthethings – so they can manage all those things and feel in control.
I totally get it. I was exactly like that but there is only so much you can do with your time and your energy.
So today, that’s why I want to talk about why systems are actually the key and they’re not as hard as you think. I know that when you’re winging it in your business and yes you might have grown your business this far, but there’s only so much you can do, so you keep exhausting yourself. It’s not sustainable to push yourself that hard and still grow your business more.
So there is why I think systems are so important in business growth. It’s that overwhelm as well as just keeping your head above water all the time. It’s relentless – it never lets off.
Systems can help you take the pressure off.
They can help you stop feeling like you’re spread so thin so designing your business so that you can focus on what you want is key.
Here’s some tips on how to do that.
#1 Get #allthethings out of your head
Getting everything out of your head is one of the first things I recommend because when your business is all in your head all the systems, all the processes, all the things you have to do, to remember there’s no way anyone else can help you.
So I have to start to get the tasks out – into a braindump. Remember, there’s recurring tasks and there’s one off tasks.
Put them somewhere like a Asana, so there’s structure around that so that you don’t have to keep remembering once a month ie. remembering to track your stats once a month, track money, invoice, reconcile.
Imagine what you could do if your head was free of remembering things and you can actually be creative. You would have more space.
You would be able to connect with people and a much more authentic level because you wouldn’t be so stressed during the admin. #freedom
There’s no space in your life when you’re stuck doing all the things that you hate.
So I really don’t think it’s as hard as you think it and there might be some resistance around you doing this but it is so worth it because it releases you. As soon as you get it out of your head and put it into a format that is just a checklist, lots of different checklist that can be all it takes and then you can start to really take off.
This is the one key thing that I didn’t even anticipate in my business when I found this once I extracted everything out of my head.
Well, not even everything – just a few steps. I could start to grow and build on what I’d extracted because it was written down. It was tangible instead of me going through the processes for example, writing a blog, distributing and publishing it and setting it up and getting the SEO and doing the images and then scheduling it for later. It used to be an inconsistent,, time consuming task.
Instead of trying to remember every step, I have a checklist – nut this then allows me the space to IMPROVE.
These are the questions I can now address:
- How can I make this better?
- What else could I do with this?
- How could I send this and get more people’s eyes on it?
- What else could I do?
It was an instant improvement and this is what you can apply with so many different systems. It is so powerful for your business.
So getting everything it out of your head putting in Asana; having a blog process, having a newsletter process, having a content management system, having a client management system, having an onboarding process.
Write the steps things down to get them out of your head because as soon as you do you can improve, and you can grow. You can add in all the details by recording yourself doing the process and create a bank of videos of your systems.
#2 There is no right or wrong in systems.
Trust me if your systems have grown your business this far; they are perfectly fine.There’s no right or wrong way. They are fine for you and they work for you and that’s okay.
It’s just about letting the systems do the work for you.
So once document them, you then get closer to outsourcing and that’s where the magic is!
You can look at what you can automate and still stay personal, look at what you can outsource, look at what you can let go. Until you get everything out of your head then you’ll be in the same position this time next year. Take a few minutes to do that.
This is how to design your business to be able you to focus on what you want. Review the mistakes that you’ve made, where you hate doing this type of work or that type of work and how you can then systemise it and hand it over to someone else.
Note: You still need to know how to do the process because you don’t want to feel disempowered in your business. Document it, improve it or hand it over or get some help with someone to improve it.
This allows you to focus on what you want to do and trust that the rest is taken care of. It’s really important to be able to go out and promote your business knowing that you’re not being held back by everything relying on you. That’s how you can start to design your business to focus on what you love
So if you want some more tips on how to leverage your time and your business then I’ve got a free checklist for you that you can download. Sart to leverage your time and systemize your business.