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Have you spent most of 2018 doing everything and feeling massively overwhelmed and exhausted by doing all those things?

So today I want to give you a couple of tips about how you can step away from doing all the things and create more space for you and your business to grow in 2019. So scaling your business is a really key strategy for stepping away from the day-to-day stuff there are so many things that usually you have to do and you can become the bottleneck because everything relies on you and Oh My Goodness that is exhausting. So today, I want to give you a couple of strategies about why this is important.

If you’ve been resistant to systemising then I want to give you a few tips on why it’s okay to systemize and that taking the time to do it is well worth the effort and then I’ll give you some tips on how you can do that so that 2019 leaves you with more space to do those things that you love.

If you’ve been resistant to scaling and systemizing I totally get that. I know it can feel like it’s getting in the way of your flow and that structure is a horrible terrible word but trust me it’s actually your friend because it creates more space for you to be creative. There is absolute freedom in structure and it’s it’s really helpful because otherwise I’ve noticed those people that that do love flow, they do also tend to feel out of control and like all the things that reliant on them and they’re a bit disorganized and that’s all the things I do all of the time because there is no structure structure can really be helpful.

So I want to give you a few reasons why it’s okay to start to systemize your business it doesn’t mean that you lose control and it doesn’t mean that it will be a rigid inflexible business where you have to do this at this time and it’s just a guide, a structure so that you can be more creative rather than being held down by doing all the things because I know that is exhausting and that feeling exhausting.

Exhaustion is absolutely going to kill your creativity.

So having a systemized business really saves you time and when you have more time, you can be more creative, you can connect with people, you can have more time to market your business and that involves a lot of creativity. So if you’re stuck in the admin then that’s gonna suck your energy. There’s no creativity involved in a being at all you can often be feeling like you’re wasting your time doing admin because you want to be doing the creative stuff but the admin has to happen. So that’s how that’s one of the key reasons why scaling and systemising your business is really important.

Take time to get everything out of your head

First before you start to scale, one of the other reasons why you might be resistant is that everything is in your head and maybe it’s not resistant. It’s more that you find it hard to systemize because you don’t know where to start but it’s because everything is in your head and that’s okay. It just means you need to take time to get the stuff out of your head start.

Putting tasks into Asana. I’m getting to that later so where it’s hard to systemize is when everything is in your head. So can you see that when everything is stuck with you, your business is designed for you doing all of those things. So nothing will change until you extract all of that stuff out of your head and start to document it. So the thing, you can start to outsource it otherwise you’ll still be doing the same things this time next year.

A system or structure can help your consistency

So you might also notice that it’s hard to be consistent with your content maybe you’re not getting a newsletter out enough. Maybe it’s hard work getting your Facebook content out regularly and let alone blogging.

So that consistency helps grow your business but if you’re finding it difficult being consistent because there’s no systems, no kind of structure around that because it’s hard work then I’m having a system there can really help you get that done even do lots about batching so that you can get ahead and that’s again where you can create more creativity and more flow.

Better customer service

So a system can also help you have better customer service because there’s a process and a consistent way of dealing with people. You don’t lose leads because you forget where they came in and it helps you feel better about your work-life balance that you’re not tied to your computer all the time because you can actually outsource or systemize things, automate a few things and can still be personalized. So there’s more time for you, there’s more space for you.

So let’s look at how we can create a more spacious 2019, we looked at why and hopefully I’ve convinced you that some of these reasons are a really good reason why systemizing and having a systemizing strategy in 2019 can help you actually get into that flow more creativity… more space… more time for connection that’s the result of systems.

Review your 2018

So a good reason a good way to look at how to do this is to look at your 2018, do a review. Now is a good time to do this. I’m recording this in December 2018, so looking at 2018. Looking at what didn’t work where you got stuck, where you were frustrated, what took up all your time, what you hated doing looking at all those things and getting really clear on that and then to balance that out looking at where you want to be by the end of 2019.

What you want to achieve in 2019?

If you have big plans for 2019 but you’re still going to be stuck doing those things that you hate from 2018 and something has to change. System is the way that you can do that, so if you’ve got a really clear idea of what you want to achieve in 2019 then you can map out what, how are you going to do that and sometimes that will mean delegating some things.

So that you have time for those extra tasks. Sometimes it will mean looking at deleting, some of the things that you don’t want to do anymore. Some of the things that didn’t work. If you are spreading yourself too thin then get rid of the things that didn’t work.

Document the process

So that you can focus on those goals and if you are looking at systemizing some of those thing so that you have more time for your 2019 goals then you can start to document the process any time you do it. Any repetitive process that you do, record yourself doing it. So that you’ve got a bank of you doing the task, get it out of your head that rain extraction process is key because until you do that you can’t start to outsource those things in your business.

Simplify and create a system

Everything will still be with you and looking at what you can simplify because I know in my own experience when things have been complicated or they’ve been clunky or I’ve made lots of mistakes. It’s meant that I’ve needed to simplify get really clear on what I want to happen and then create a system for it and a system can be a checklist, a process, finding a tool that helps me or automating it so that it’s not reliant on me, the assistance can be really flexible for you.

They don’t all have to be techie, they can just be a step-by-step process that’s out of your head and on paper so that its closer to you, outsourcing that. So when you have really clear vision of 2019 that really helps to go okay, this is how I can achieve what I want to do it helps you then work backwards and reverse-engineer if I want this that means I have to do…

Let’s be more specific, if I want to grow my list by 200 people in two months or three months  then I need to have more time to create the opt-in. I need to have more time to markedly opt-in to do Facebook lives. I need space for that I’m not sure if you’re like me but I need a lot of space to be able to have the energy to do Facebook lives and to be present on social media all the time.

So therefore if I’m exhausted from doing all the admin or being tied to my desk working long hours that’s not going to happen and they’re former marketing will flock. So by noticing that I can work out what I need to let go of. What I could hand over to someone else if they could create it for me or market it for me or schedule it for me or I schedule all the other things to my newsletter.

Whatever that may be that allows me to achieve my goal and be really focused on that goal and to do that you might need to get your system set up so that you can then find a VA. So you can see how working backwards means that this is where we need to start in 2019. So it could be month three is handing it over to a VA. Month two might be sourcing your VA and training a VA and month one might be getting those processes down and really clear on what they are and what you want a VA to do so that you can start to outsource that working and work as a team so that you’re not spread too thin.

So if you want to create more space in 2019 really get clear on what didn’t work in 2018, what you want to let go of and get really clear on what you want to achieve in 2019. So that you can step that out reverse engineering work backwards and plan what you need to start with so that you can start to delete some things, delegate some things, systemize some things.

Create time for you. Create that space. Make 2019 a really spacious time.

So if you want a systems audit to see how you could do that or what, where to start like yes, great you’re sold but where do you start then I have a free systems audit that you can book into and set up a time fill out a questionnaire. So that I can assess your systems and identify which ones you need to start with first based on your goals. So it’s the exact same process that I would do. So there you go some ways to create more space for you in 2019.

Your Next Steps

Decide which one you need to revisit so that you can focus on transitioning to your new system successfully.  Document it and then review it again.
If you want some support to help fast track this process, or help you transition to a new system that you actually use, then can book a  free systems audit with me so we can determine where to start, and what you need to get up and running with systems.


systems audit, small business coaching
aerlie small business coach
Aerlie Wildy is a business designer. business coach and mother based in the Adelaide Hills. I specialise in designing and systemising business for growth. You can connect with me on Facebook, join my Chief Executive Entrepreneurs Facebook Group, check out my Youtube Channel or Pin with me on Pinterest.