Today I’m starting with a story about being stuck, and how to transition to a new system.
I have a client who feels messy and disorganised. She’s juggling all the balls, and has some systems in place, but can’t seem to let go of the old (time-consuming) way working.
She has a successful business that has grown quickly. She knows the theory behind getting organised and systemising, but doesn’t have the time to finish setting up a system so she has lots of half finished systems. However, she also knows that working out how to transition to a new system takes change, and she desperately doesn’t want to continue working in this way.
She currently spends her days jumping from task to task and being quite unproductive because she feels overwhelmed with everything – and can’t see what she needs to do because there is always so much to do.
How to transition to a new system
I want to share with you three ways you can transition to a new system in your business so that you can actually step away from the chaos and mess, and learn to trust your systems and let them do the hard work for you.
#1 Your systems are unique to you
If you have half-finished systems, and haven’t worked out how to transition to a new system, then you might be thinking that it’s not good enough.
I’m going to challenge you on that and suggest that your systems are okay.
Systems are unique to your business so don’t think that they’re ‘not good enough’. I’m willing to bet that they are the start of something awesome.
#2 Systems are never perfect the first time
The second tip on how to transition to a new system is to remember that it won’t be perfect the first time you create it.
Every system needs reviewing.
Every time you create a new one or work on a system it develops and improves.
When you set up a system, it’s rare that you get it right the first time and don’t need to edit or review it.
I find that when I initially set it up and document it, I’m focussing on the key steps. However when I go back over it, or use it for the first time, I’m not as focussed on the steps, because I know they’re already taken care of.
It allows me to think more about ‘how can I improve this?’ – add in extra steps to the start or the end to supercharge the system, or close the loop.
Don’t give up on your system first time – keep using and improving.
#3 One system at a time
Finally, the final tip on how to transition to a new system is to focus on one at a time.
There is no rule that says you have to ‘systemise your business’ all at once. You are working IN your business as well as working ON your business, so as with any change, take it in small bites to increase the chance of success – and reduce the overwhelm.
Get one system working so that you are comfortable using it, and then start another one. You WILL save time each time you use it, so gradually you will be able to notice the improvements.
This is the advice that I provide my clients – and then we make a plan on how to nail the system so that you can trust it, then we review it – but we try to focus on one at a time.
Your Next Steps
Decide which one you need to revisit so that you can focus on transitioning to your new system successfully. Document it and then review it again.
If you want some support to help fast track this process, or help you transition to a new system that you actually use, then can book a free systems audit
with me so we can determine where to start, and what you need to get up and running with systems.