How to Manage your Business using Asana

Once I I worked out that could manage my business using Asana, my sense of overwhelm really reduced. I don’t know about you, but I feel very overwhelmed when I have lot of things swirling around in my head – and I can easily end up not doing any of them.

I wonder if you’re utilising Asana as well as you could – so I thought that a sneak peek into my Asana, and show you how I manage my business using Asana.

There are 3 key benefits about centralising all of these areas in one place. Watch the video, and I’ll expand on them below.

3 ways I manage my business using Asana

So as you can see, Asana is an awesome tool. Here’s three ways I really benefit from using it:

#1 A centralised hub

I’m all for simplifying – so I’m really lean with the tools I use. That way, there are less places to put things, and to search for things!

I use Asana to manage my business by keeping lists, plans, processes, scripts – and a lot more. It’s becoming an Operations Manual essentially, as you could go in and know what the daily priorities are, the weekly tasks, my monthly goals, as well as the how to’s.

That way, when I need to document the steps for a system (one that’s usually been rolling around in my head) I know exactly where to put it and it’s quick and easy to set up.

#2 I have a clear list of what to do each day

Now I think this is a massive win. We can call be guilty of keeping everything in our head – but it’s actually hindering our business growth.

Prioritising, and knowing where to start each day – when there is so much to do anyway – is SO helpful. If I’m not clear on what I have to do, then I literally end up Facebook scrolling, and it just sucks my productivity.

As you can see in the video, the daily task management in the ‘My Tasks’ section is a great place to head to every day – and to add anything too.

I can see which tasks from different projects need my attention and prioritise them quickly.

#3 The bridge to Outsourcing

Asana makes outsourcing easier. Now, I’m not saying you an just hire a VA and assign tasks to them. They need to be inducted, they need to know what you need and how you work.

You need to have the systems in place so that you can then outsource from Asana – but Asana is the perfect tool to stay on top of the tasks and communicate with your VA about them.

Here’s what you need to remember

#1 – I don’t recommend you copy my system! Not because I’m precious about it, but because you need a system that works for you. If you set it up and it doesn’t work – it’s because it’s not your system!

You can take the aspects of this that you would like to try – but set it up to work for you and your business.

When I coach entrepreneurs about designing systems for their business, I meet them where they are at. I don’t say ‘Here’s my system, you should use it”. I feel like that’s a bandaid approach, and will usually result in you having half set up systems, complicated systems that you never use.

#2 Try not to be overwhelmed by my system! Remember, I’ve designed and built this over time. It has evolved. We all started somewhere, so please keep your expectations realistic. 🙂

Don’t fall into that trap of comparing mine to yours – we’re all on the same path, just at different places along the way. I’m good at systems, but not so good at other things (like copy, for example!)

If you want to design your Asana Operations Hub that you actually feel comfortable using, or map out a plan to help you know what to do from day to day, then can book a free systems audit so we can determine where to start, and what you need to get up and running with systems.

Aerlie Wildy is a business designer. business coach and mother based in the Adelaide Hills. I specialise in designing and systemising business for growth. You can connect with me on Facebook, join my Chief Executive Entrepreneurs Facebook Group, check out my Youtube Channel or Pin with me on Pinterest.